Careers

Sales & Leasing Administration Assistant

An exciting opportunity has arisen for a full-time Sales & Leasing Administration Assistant to join our growing team.

We are a boutique firm based in Melbourne. Established in 1987, we are trusted, local and experienced. Our clients come to us time and time again knowing that, with integrity, local expertise and years of experience they are in capable hands.

The job brief:
Supporting a team of Sales & Leasing professionals, your tasks would include:

• Contract administration – preparing authorities, leases and contracts.
• Marketing – loading listings, property photos and proof reading copy.
• Data entry and database management.
• General admin - filing, faxing, photocopying and binding.
• Preparation of client reports with marketing statistics
• A large part of your role is co-ordination of marketing with sales agents, so a flair for marketing would be advantageous.

• Friendly hours - Monday to Friday 9:00am to 5:30pm – 1 hour for lunch, no weekends!
• Based in Dandenong, we offer secure onsite parking for your vehicle.
• All the tools of the trade that you'll need to succeed in your role, including access to some great software packages and systems.
• Flexible working arrangements, the opportunity to split your week and work from home.
• Full training and ongoing professional development – on and off-site training days with lunch provided.
• Advancement opportunities – your contribution will be respected, recognised and rewarded.
• Company paid social club events – e.g., ten pin bowling, games and trivia nights.
• Fun and friendly working environment; truly a great team culture!

• A ‘can do’ attitude is a must!
• This is a fast-paced role, so great time management skills is essential
• Be a team player and able to follow instructions
• Possess a high level of initiative and attention to detail is paramount
• Have a reliable car and valid driver’s licence
• Ability to produce a clear, current National Police Check
• Completion of Year 12 - VCE
• 1-2 years administration experience in the real estate industry

• Experience using Vic Forms
• Intermediate knowledge of MS Office Suite
• Basic knowledge of MS Teams & SharePoint

Portfolio Manager

Facey Property is now seeking a full-time Commercial Portfolio Manager to join our growing team, working alongside our other extraordinary Portfolio Manager’s.

We are a boutique firm based in Melbourne. Established in 1987, we are trusted, local and experienced. Our clients come to us time and time again knowing that, with integrity, local expertise and years of experience they are in capable hands.

The job brief:

• Mixed portfolio; commercial, retail and industrial of approximately 150-170 properties.
• Property Inspections – commencement, termination and annual routines.
• Lease Renewals/Rent Reviews – compliance, negotiating reviews and finalising Deed of Renewal documents.
• Maintenance – Liaising with key stakeholders, inspecting works, compliance and ESM.
• Administration – understanding Lease documents, debtor notices, entering Invoices, outgoing reconciliations & adjustments and liaising with various authorities.
• Rental Arrears – regular action, issuing breach notices, lockouts, VCAT when required.
• Insurance – monitoring payments and lodgement of claims.
• Actively look for ways to streamline procedures and make the department more efficient.

• Friendly hours - Monday to Friday 9:00am to 5:30pm – 1 hour for lunch, no weekends!
• Based in Dandenong, we offer secure onsite parking for your vehicle.
• Generous remuneration package on offer – we consider your experience and the number of properties/Landlords in the portfolio.
• Tools of the trade, a mobile phone, laptop & access to some great software packages and systems.
• Hybrid work model, the opportunity to split your week and work from home.
• Initial training and ongoing professional development – on and off-site training days with lunch provided.
• Advancement opportunities – your contribution will be respected, recognised and rewarded.
• Company paid social club events – e.g., ten pin bowling, games and trivia nights.
• Fun and friendly working environment; truly a great team culture!

• You are computer literate across the MS Office suite.
• Cirrus8 experience is and advantage but not essential.
• Possess previous real estate experience in a similar role.
• Hold a Victorian Agents Representative Certificate.
• Can produce a clear, current National Police Check.
• Have a reliable car and driver’s license.
• Can demonstrate that you’re a team player, you possess a high level of initiative, have solid time management skills and attention to detail is your strength!
• An advantage would be having knowledge of Retail Leases Act.